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Event Operations Coordinator with Spanish

📁
Office Support
📅
19000LOL Requisition #
CAREERS THAT CHANGES LIVES

Are you passionate, organized and proactive individual that has excellent planning and sourcing skills ? Do you have experience connected to events, logistics or you have been involved in travel industry?
Join Medtronic as Event Operations Coordinator and become a part of a company that improves people's lives.

Medtronic is working to improve how healthcare addresses the needs of more people, in more ways and in more places around the world. As one company, we can accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. This is the ideal opportunity to join us, and be part of our commitment to the health of others.

DAY IN LIFE

Coordinate the Medtronic HCP Training & Education event logistics lifecycle:


• Full review of the Event requests: verify if all necessary documents are attached for the successful creation of the event in the system.
• Coordination of the full event logistics lifecycle: organize event logistics (venue, hotel, travel, restaurants, catering, transfers)
• Act as a key contact for the Event requestor and Local Front office
• Gatekeeper for the country compliance rules
• Collect all necessary compliance documentations
• Build and maintain the event website
• Provide and manage the event budget and allocate to the correct suppliers and categories
• Collect feedback on the event logistics

Supplier management:


• Negotiate with suppliers and obtain quotes for venues, hotels etc. Sign contracts whenever applicable.
• Manage the relationship with the external travel provider and ensure the adherence to the SLAs.
• Create and maintain the database of preferred suppliers

Financial responsibilities:

• Ensure that all event related invoices are properly processed and paid on time
• Ensure all event costs are within the approved budget
• Resolve any payment related queries
• Validate the monthly accruals for Event costs

Other responsibilities:


• Prepare dashboards, status updates and reports on spend
• Develop/maintain the standard operating procedures
• Actively participate in continuous improvement

MUST HAVES

• At least 1 year Event management or Front office experience
• Excellent organizational skills and attention to detail;
• Ability to work in a fast paced environment, with multiple and changing priorities while maintaining strong focus on execution and results;
• Problem-solving skills and diplomacy;
• Strong communication skills in English. Additional languages a plus;
• Teamwork and negotiation skills;
• Flexible and adaptable approach;
• Essential business system software knowledge/skill including Microsoft Office, Outlook;
• Excellent customer focus;

WE OFFER

Alongside a competitive salary, Medtronic also offer clear routes to progression, a great work environment and amazing benefits which include:
• 25 holiday days
• Meal vouchers
• 4 sick days
• Competitive amount of benefity café points
• Supplementary pension insurance
• Group life insurance


YOUR MOVE

Is this the position you were waiting for? Then please apply directly via the apply button!

ABOUT MEDTRONIC

Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life.
We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.
We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team.
Let’s work together to address universal healthcare needs and improve patients’ lives.Help us shape the
future.

Whatever your specialty or ambitions, you can make a difference at Medtronic - both in the lives of others and your career. Join us in our commitment to take healthcare Further, Together.

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Our mission “to alleviate pain, restore health, and extend life” is more than a statement. It’s a belief that our employees live every day.

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The mission to improve access to healthcare globally is something we are all very proud to work hard toward achieving. Great people, fun atmosphere, big city salaries. The CEO is fantastic - he is a very clear communicator of the mission and is truly dedicating his life to achieving it.
Smart and committed coworkers. Mission driven. Good benefits. Good long term career opportunities. Company is large enough that you can always find interesting projects to work on.
Knowing that everyday your work helps to save lives makes it great place to work. Training on lean practices, quality and other. Excellent peers.

WORKING AT
MEDTRONIC

Be part of one of the world’s leading medical technologies and solutions companies.