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Exec Administrative Assistant

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Office Support
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19000M65 Requisition #

   

Careers that Change Lives

 

This Executive Administrative Assistant position has the responsibility and authority to provide day-to-day support to the Vice President of Research and Development in the CRHF (Cardiac Rhythm and Heart Failure) and AFS (Atrial Fibrillation Solutions) businesses at Medtronic where life-saving medical products are created to restore hearts to their nature rhythms. This includes a full range of administrative duties and requires the ability to handle a broad range of items on a proactive, professional and discrete basis. Come be part of the Research and Development leadership team that provides life-saving innovations in support of the >$5B CRHF and AFS businesses.  Contribute your talents in this impactful and fulfilling role that has direct impact and contribution to the Medtronic mission!

 

A Day in the Life

 

Responsibilities may include the following and other duties may be assigned.

Provides executive administrative support to the Vice President of R&D including:.


  • Arrange schedule of VP to manage time effectively and efficiently.

  • Maintain VP’s calendar to meet internal customer needs ensuring timely and professional responsiveness. Prioritizing urgent and important, and maintaining schedules to prevent conflicts.

  • Supports weekly staff meeting, All Employee Meetings AEM, and off-site strategy sessions; including preparing agenda’s, consolidating notes, actions and ensuring follow-through closure of actions items. 

  • Responsible for coordinating and booking domestic and international travel and submitting expenses.

  • Prepare communications to R&D employees, including PRC video’s and memo’s to org.

  • Management of VP’s email inbox, triaging priorities and arranging appropriate calendar work time 

  • Manage external speaking events and arrangements. Bio’s, professional photo’s and timely completion of associated materials.

  • Discrete inter-personal relations and proven ability to work in a cross-functional executive administrative team of peers. Dotted line leadership of R&D admin team (12) to drive efficiency, coverage plans, and defining areas of expertise across the admin pool.  Serve as a work coordinator of the broader R&D administrative team

  • Gathers, compiles and reports on information relevant to leader’s assignment.

  • Administers inter-department communications, programs and processes.

  • Performs a wide variety of non-routine clerical and administrative tasks and support special projects or assignments.

  • Performs normal office functions such as setting up and maintaining files, manages detailed file system for critical business documents.

  • Deliver high quality results and work product.

  • Works cross-functionally to build relationships and best practices.

  • Makes adjustments or recommends enhancements in systems and processes to solve problems or improve effectiveness of job area.

 

 





Must Have: Minimum Requirements


  • High school diploma or equivalent 

  • Minimum of 6 years of experience

  • 5+ years of experience with Advanced Microsoft Office skills (Outlook, Word, Excel, and PowerPoint)


Nice to Have

  • Associate’s or Bachelor’s Degree

  • Medtronic experience

  • Attention to detail

  • Prior experience handling confidential, sensitive business information and supporting executive level professional

  • Excellent proofreading/composition skills; strong written and oral communication skills

  • Ability to act autonomously while demonstrating strong initiative 

  • Must demonstrate professional demeanor and diplomacy and tact

  • Must possess a high level of energy and willingness to work independently in a “fast paced” environment. Flexible - ability to adapt to changing requirements and priorities.

  • Excellent organizational skills required with ability to prioritize. Ability to work well with multiple instructions and directions, and in ambiguous situations.

  • Ability to handle difficult situations

  • Must be proactive and able to prioritize work independently.

  • Excellent interpersonal skills - ability to work with others and interface with all levels of the organization and management


About Medtronic


Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life.  We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be. 


We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let’s work together to address universal healthcare needs and improve patients’ lives. Help us shape the future. 


 


Physical Job Requirements 


The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America)


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